Staff and Administration Jobs

Coker University is seeking qualified applicants for the position Accountant/Fiscal Analyst III

Reporting to the Chief Financial Officer, the Accountant/Fiscal Analyst III will be responsible for leading and managing the accounting activities of the university. The Accountant/Fiscal Analyst III will supervise the Finance Office, which includes accounts payable, payroll, and accounting. The Accountant/Fiscal Analyst III will also be responsible for ensuring that the accounting records are maintained in accordance with GAAP, effective controls are maintained, risk mitigated, and in conjunction with the Chief Financial Officer ensures that the university uses its resources effectively and efficiently. 

Primary responsibilities include:

• Provide leadership and oversight for the daily operations of the payroll, accounting, and general accounting areas within the finance office. 
• Assists with monitoring and controlling the fiscal policies and procedures of the university, ensuring compliance with generally accepted accounting principles (GAAP), the IRS, and any other applicable regulations. Protects assets by reviewing, and enforcing internal controls. 
• Oversees and manages daily cash activity. Acts as the university’s liaison with the bank for day to day treasury operations. 
• Maintenance of general ledger and module – This includes journal entries, account analysis, and changes to the chart of accounts, budget coordinator and web access updates, and statuses of accounts. 
• Financial reports for Kalmia Gardens – These monthly reports are a summation of all of Kalmia Garden’s funds which are used for their board meetings. This includes preparing the report as well as analyzing the report for accuracy and abnormalities. 
• Manages the financial component of federal grants and federal loan funds including monitoring and reviewing of expenditures, government reporting, and timely drawdowns of funds. 
• Prepare audit work papers, tax returns, and surveys – This consists of preparing 

worksheets required by the auditors in order for them to complete the annual audit of the university, as well as required tax returns and surveys. 

• Assists with preparing budgets. 
• Provides support and financial information in response to the needs of various constituencies including departmental chairs, executive leadership, and the Board of Trustees. 
• Ability to create and maintain positive relationships with all internal and external constituents. 
• Comply with all applicable University, Federal, State, local, and associational regulations. 
• As a representative of the university, expected to comport him/herself in a professional manner at all times, both on and off-campus. 
• Additional job-related duties as assigned. 

EDUCATION AND EXPERIENCE – Requires a bachelor’s degree in accounting from an accredited college or university and at least 5 years of experience in a similar position or field. 

Accounting experience in higher education, 3-5 years of supervisory experience, along with excellent verbal and written communication skills, and excellent interpersonal and organizational skills are preferred. A current CPA license is also preferred. 

To apply, send a resume and cover letter to fiscal-analyst-3-2020@coker.edu and complete the Coker University Employment Application.  Review of applicants will begin immediately and continue until the position is filled.

The Athletic Department at Coker University invites applicants to apply for the position of  Assistant Baseball Coach, Pitching Coach   This position is responsible for assisting with the  NCAA Division II Baseball program at Coker University.  Responsibilities include:

1.  This position will work with the pitching staff    
2. Assisting with the recruitment of student athletes that are successful in the classroom as well as on the field.
3. Assisting with study halls.
4. Assisting with placing players in summer leagues.
5.  Assisting with camps and clinics.
6. Assisting with conditioning student athletes for maximum performance.
7. Preparing and maintaining the field.  
8. Monitoring the pitching program.  
9. Assisting with travel to away games.

The ideal candidate is competitive with strong leadership capability and has the ability to motivate and persuade others in a positive direction.  The incumbent is well organized, works efficiently and is successful with time management.  The ideal candidate is also dedicated to developing meaningful, collegial working relationships with students, faculty, and staff across campus;  and has the ability to work collaboratively, be flexible and compromise in order to move forward as a team.  Excellent communications and public relations abilities are a must.  Strong typing and computer application skills, ability to courteously assist and support others and the ability to operate mobile devices, telephone, PC, copier, and other basic business machines is required.

Bachelor’s degree from an accredited institution is required, masters preferred.  Experience with an intercollegiate baseball program, a valid driver’s license with a clean driving record, and knowledge of NCAA rules and regulations is required.  In addition, the successful applicant must be AED and CPR certified.  

This is a 12month position reporting to the head coach of baseball.  Please send a cover letter and resume to bmclauglin@coker.edu.  

Coker University students for personal and professional success through a distinctive four-year program that emphasizes a practical application of the liberal arts as well as hands-on and discussion-based learning within and beyond the classroom. Coker is ranked among the “Best Colleges” in the South by U.S. News & World Report as well as The Princeton Review. 

Located in Hartsville, Coker is within two hours of the cultural, financial and recreational resources of Charlotte, Columbia, Charleston and Myrtle Beach.

Coker University, in compliance with all applicable state and federal laws, including Titles VI and VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act of 1990, does not discriminate on the basis of race, color, ethnicity, national origin, religion, sex, sexual orientation, gender identity and expression, age, marital status, veterans or military status, or against individuals with disabilities, or other legally protected classifications in the areas of employment, admission, financial aid or access to educational or extracurricular programs, activities or facilities.

POSITION: Collaborative Pianist/Accompanist (Multiple Vacancies)
STATUS: Part-Time, dependent upon availability. Roughly 6–10 hours per week, variable.
SUMMARY: The Coker University School of Visual & Performing Arts is seeking multiple qualified applicants for part-time Collaborative Pianist/Accompanist vacancies beginning August, 2019. Applications will be accepted on a rolling basis.
COMPENSATION: $30/hr. An additional stipend is available if commuting more than 25 miles

The various responsibilities of the pianists include:

• Accompany the Coker Singers, Tuesdays and Thursdays from 2:30–3:45 p.m.
• Accompany the Coker Cantilena, Mondays and Wednesdays from 12:00–12:50 p.m.
• Accompany applied lesson(s)
• Rehearse with students privately outside of applied lesson times, based upon level of applied lessons in which students are enrolled
• Accompany weekly studio classes Mondays from 3:30–4:30 p.m. if assigned student(s) are scheduled to sing
• Accompany assigned student(s) in Student Musical Recital, XX at 7:30 p.m.
• Accompany assigned student(s) in junior or senior voice recital (if applicable)

Additional responsibilities may include:

• Accompanying dance courses such as ballet, contingent upon availability and experience of applicant
• Collaborate with music faculty for additional performance projects

Required Qualifications:

• Experience in ensemble and studio voice accompanying
• Ability to work well with an ensemble conductor
• Ability to sight read
• Willingness to assist ensemble directors with rehearsal leadership, i.e. sectional rehearsals
• Maintain a professional appearance and demeanor at all times
• Bachelor’s degree in music or equivalent field experience

Preferred Qualifications:

• Master’s degree in music
• Two or more years of experience as an ensemble and/or studio voice collaborative pianist
• Ability to read open score (from four-part choral octavo)

To apply, please send résumé and if possible an audio or video recording sample to resumes.musicprogram@coker.edu. Review of application materials will begin immediately and will continue until the positions are filled.

To apply, please send a resume to resumescampusrec@coker.edu and complete the Coker University Employment Application. Review of application materials will begin immediately and will continue until the position is filled.

Reporting to the President of the University, the Director of Alumni Engagement (DAE) will help advance the mission of Coker University by providing leadership and strategic direction for a comprehensive, vibrant and sustainable alumni and parent engagement program. The DAE is charged with working with the President of Coker University and the Advancement Team to actively involve alumni in the life of the university and develop mutually beneficial relationships between the university and its graduates.  In order to achieve this, the DAE needs to be a highly successful collaborator, facilitator, communicator and implementer – working with colleagues in the advancement services division; the communications and marketing division; and other campus departments, faculty, staff and students to celebrate the history of the university, develop and execute engagement opportunities, and foster a culture of philanthropy.

The DAE will take the lead in the development and execution of alumni programs, university and stewardship events, and effective volunteer management; creating alumni communications across multiple channels; and developing long-lasting relationships on behalf of the university.

Responsibilities:

• Work with the advancement office and Executive Leadership Team (ELT) to develop a dynamic strategic plan that focuses alumni engagement on philanthropic and mission-driven programming.
• Develop and lead all alumni, parent and donor marketing, outreach and stewardship activities to increase connectivity and engagement with the university.  
• Establish and develop relationship opportunities with alumni, parents and friends that help achieve the strategic objectives of Institutional Advancement and the university.
• Work with appropriate offices in order to oversee the execution of an annual communications plan, which includes direct, and electronic mail, alumni e-newsletter, web and social media to leverage and foster volunteerism, improve event attendance, and increase participation.
• Oversee the development and execution of alumni programming, special events and award ceremonies, including Homecoming and Alumni Reunions, and other signature events.
• Conducts and organizes Alumni Association Board meetings, including volunteer growth and advancing the strategic priorities of Institutional Advancement and the university.
• Work collaboratively with all members of the Advancement Team to promote fundraising initiatives among all constituencies, identify and cultivate prospective supporters of the Coker University Annual Scholarship Fund and other gifts programs.
• Personally solicit gifts from the alumni board and develop a successful student philanthropy program. 
• Maintain a portfolio of 30-50 face-to-face solicitations at the Coker Society level.
• Work in conjunction with the President and other members of ELT to build, nurture and expand relationships with the University’’s alumni and parents through personal visits, events, telephone calls, written and e-communications.
• Develop and manage the annual budget for the Office of Alumni Engagement.
• Perform other duties as assigned.

Required Skills and Ability

• Demonstrated successful experience in alumni and parent programming and volunteer management required.
• Superior management, organization, and planning skills.
• Successful track record of data-driven alumni and parent program development, implementation, and assessment.
• Experience working with diverse constituent groups.
• Exemplary interpersonal and communication skills, including public speaking, capacity to listen, ability to interface with staff and volunteers in a collaborative manner, ability to initiate and maintain relationships with a broad range of internal and external constituents including faculty, staff, students, alumni, parents, friends of the university and community members.
• Customer service oriented.
• Experience with technological tools and platforms used in advancement such as CRM, social media, and volunteer management systems.
• Demonstrated ability to work independently and solve problems.
• Exceptional integrity, mature judgment, ability to handle confidential information, and successfully navigate sensitive situations.
• Proven ability to work successfully both independently and in partnership with a wide array of internal and external stakeholders.
• Demonstrated ability to think strategically and work collaboratively to create, support and allocate resources to advance priorities.
• Previous supervisory experience.
• Positive attitude with creative mindset and take-charge initiative.
• Willingness and ability to travel; possess and maintain a valid driver’s license.
• Some weekend and evening work required.
• Supervise student workers and volunteers
• Travel, weekend and evening hours as necessary for alumni activities.

Qualifications:

• Bachelor’s degree required.
• A valid driver’s license is required.

Preferred Qualifications

• Master’s degree preferred.
• Higher Education experience

To apply, send a resume and cover letter to resumes-dir-alumni-engagement@coker.edu  and complete the Coker University Employment Application.  Review of applicants will begin immediately and continue until the position is filled.

Under the direction of the Director of Human Resources, the Human Resources Coordinator will be responsible for performing HR related duties on a professional level. This position carries out responsibilities in the following functional areas:, Onboarding  day-to-day handling of confidential employee files, heavy data entry, filing, and screening phone calls. This role may involve additional responsibilities and opportunities as they become necessary and/or are assigned by management. A successful candidate must be able to adjust to changing priorities and handle multiple tasks simultaneously.

Minimum requirements

• A bachelor’s degree or 4 years related experience or a combination of education, training, and experience.
• Proficient in Microsoft Office products and working in a Google Cloud Platform. 
• Experience with application tracking software
• Ability to work independently and complete work with minimal supervision.

Daily tasks and responsibilities may include:

– Preparing or updating employment records related to hiring, promoting, and terminating

– Ensuring new hire paperwork is completed and processed

– Informing job applicants of job duties, responsibilities, benefits, schedules, working conditions, promotion opportunities, etc.

– Processing all personnel action forms and ensuring proper approval

– Overseeing hiring process, which includes coordinating job posts, reviewing resumes, setting up interviews and performing reference checks. 

– Explaining human resources policies, procedures, new and existing employees 

• Assist with new hire induction process (onboarding paperwork)
• Manage employee personnel records (create folders, file documents, etc)

– Assist with payroll processing

Other duties as assigned.

To apply, send a resume and cover letter to resumes-hr-coordinator@coker.edu and complete the Coker University Employment Application.  Review of applicants will begin immediately and continue until the position is filled.

Under the limited supervision, the TRIO Student Support Services (SSS)  Director, manages the activities of the Student Support Services Department, including the development and implementation of program goals and objectives.  Supervises and evaluates program staff, manages federal, state, and local budgets and coordinates program activities including tutoring, advising, and counseling.

Minimum requirements

A master’s degree in Student Personnel Services or a related field required.   Experience in federal grant writing, grant management and student services preferred.

Knowledge, Skills, and Abilities

Considerable knowledge of the policies and procedures of programs offered in Student Services, considerable knowledge of the basic principles and theories of Student Development and educational administration.  Considerable knowledge of the techniques of individual and group counseling.  Ability to provide supportive counseling for a wide range of student problems and concerns.  Ability to communicate effectively.   

Major Job Functions

1. Manage the overall operations of the Student Support Services department, program, and budgets to accomplish the purposes and objectives outlined in the approved grant proposal.
2. Monitor, supervise, and provide leadership for program staff to ensure the effective performance of assigned tasks and accomplishment of project objectives.
3. Administer and monitor the progress of the SSS program’s goals and objectives.  Delegate work assignments, evaluate results and compile data to measure program effectiveness.
4. Oversee the compiling and collection of statistical data regarding the evaluation of program effectiveness for reporting and grant proposal development to stakeholders (the department, the college, and the U.S. Department of Education).
5. Plan and implement enrollment & recruitment activities, review student eligibility statuses to ensure compliance with criteria, enroll and serve SSS program participants. Oversee the monitoring of student files and case management. 
6. Perform other duties as required.

To apply, send a resume and cover letter to trio-sss-director@coker.edu  and complete the Coker University Employment Application.  Review of applicants will begin immediately and continue until the position is filled.

Coker University is accepting applications for the position of Vice President, Strategic Marketing and Communication,  This is a full-time, 12-month administrative appointment.  Salary is commensurate with experience, and includes a benefit package.

The Vice President, Strategic Marketing and Communications is responsible for the execution of Coker University’s marketing, communication and branding strategies. The Vice President plans and directs marketing and communication activities in alignment with and in support of Coker’s mission, vision and goals in order to advance the academic reputation and overall brand of the university. 

The Vice President reports directly to the President and as a member of the Executive Leadership Team team serves as the lead communications counselor and marketing officer for the university. In conjunction with executive leadership, the Vice President develops core marketing messages that enhance the university’s reputation and ensures that the university is well-positioned as a leader in higher education. 

As the university’s communication and brand management leader, the Vice President will be responsible for managing all the university’s public relations and communication functions. The Vice President directs all communication strategies for external constituencies, internal communication strategies that support a cohesive and well-informed university community and manages all communication aspects of crisis and issues management. Marketing and communication initiatives under the direction of the Vice President include brand awareness and ad campaigns, media relations, university publications, interactive and digital marketing, social media, collateral and implementation of market research and market segmentation strategies. In addition, the Vice President serves as a principal media liaison and will be both a university spokesperson and co-strategist to the President in their role as the chief representative for the university.

Essential Functions 

• Provide vision and leadership for Coker University’s integrated marketing and communication operations.
• Develop a comprehensive and proactive university-wide marketing, communication and branding strategy that supports the strategic goals, plans and aspirations of the university. Ensure that all messages emanating from the university are accurate, consistent and present a coherent image of the institution and its interests. 
• Create marketing, communication and branding strategies that maximize demand for the university’s programs. Articulate the value proposition of the university and effectively market Coker’s stories to its internal and external audiences.
• Partner with university leadership to generate innovative ideas and solutions that engage donors.
• Oversee the editorial direction, design, and production of all publications, university web properties, social media initiatives, advertising, and media with a goal of creating dynamic, engaging materials that authentically convey and reflect the key brand attributes of the university.
• Oversee the development and execution of the strategy for the university’s interactive and social media programs and supervise the development and deployment of web/social media sites aimed at enhancing the university’s brand and reputation.
• Lead media relations outreach and oversee the university’s media relations strategy. Foster effective and collaborative relationships with the media. Create and leverage opportunities to drive public relations strategies and tactics. 
• Lead a diverse team of web producers, graphic designers, project managers, marketing and editorial writers, media specialists and videographers. Provide mentorship to staff, both in terms of departmental strategy and professional development.
• Cultivate strong working relationships with staff, faculty and students across the university. 

Minimum Educations, Skills and Ability

•  Master’s or 10 years of relevant experience required, executive level experience in higher education preferred.
• Strong leadership skills and a proven track record of developing and implementing comprehensive communication strategies and plans, advising leadership and responding to media inquiries as a company spokesperson / public relations liaison in a complex environment.
• Advanced knowledge of the strategies and best practices for communication, including sophisticated and creative use of social media and other forms of digital communication. Proven success at developing and implementing online and social media strategies to enhance visibility, engagement and loyalty.
• Presence and confidence to project credibility to the media and other strategic stakeholders. Proven track record of effective media relations, along with the ability to efficiently develop media relations strategies and crisis communications to quickly respond to changing circumstances. 
• Collegial and collaborative management style that builds bridges and consensus among individuals and units across the university. 
• Appreciation for the history, achievements and aspirations of the university and the ability to effectively and eloquently articulate the President’s vision to diverse audiences.
• Ability to synthesize complex information and produce marketing and communication materials that address a wide variety of goals and objectives.
• Superb written and oral communication skills and exceptional attention to detail. Demonstrated versatility in writing for all media platforms. 
• Excellent judgment and creative problem-solving skills including negotiation and conflict resolution. 

To apply, send a resume and cover letter to resumes-vice-pres-of-marketing@coker.edu and complete the Coker University Employment Application.  Review of applicants will begin immediately and continue until the position is filled.

Coker University is accepting applications for the position of Vice President of Student Services. This is a full-time, 12-month administrative appointment.  Salary is commensurate with experience, and includes a benefit package. 

The Vice President of Student Services is the chief student services officer of the University, an invaluable part of the Executive Leadership Team, and reports directly to the President. The Vice President of Student Services has overall responsibility for providing leadership, management, and supervision for student services programs, student services personnel, student financial aid, recruiting and retention, enrollment management, working to respond to student needs, and fostering institutional development.

Essential Functions

• Provides leadership to ensure a comprehensive array of student services, student development programs focused on student success, and enrollment  management programs, including, but not limited to, admissions, counseling, advising, career planning and placement, recruiting and retention, registration and records, student discipline, student activities, intramural programs, student advocacy, services for students with special  needs, cultural activities, grants management, and other student support services and programs;
• Plans, designs, develops and delivers student programs and services that implement the goals of the University; provides leadership for evaluating and ensuring quality in all aspects of the University’s student services, student development and enrollment management programs and staff;
• Recommends, develops and implements student services policies, procedures and practices which foster and promote student learning and student success, and which support the educational programs of the University; recommends organizational structures, personnel and  resources to ensure a student-centered / learner-centered environment at all levels; represents the University to various external entities and with outside agencies in matters relating to the University’s student services;
• Develops, fosters and promotes new opportunities for partnerships with public and private sector entities; provides leadership for establishing multi-year tactical and annual operational goals designed to implement the strategic goals of the University; assumes responsibility for other University affairs and matters at the discretion of the President;
• Provides leadership and guidance for the recruitment and retention of students; actively recruits for the University and works to promote retention and student success;
• Assumes leadership and responsibility for establishing an environment which promotes respect for students, faculty, and staff and recognizes initiative and excellence; 

• Prepares appropriate reports; analyzes and evaluates enrollment and retention data; projects student enrollment and retention data to be used in strategic decision making;
• Provides leadership for directing University-wide activities related to student due-process /judicial proceedings, including, but not limited to, writing appropriate policies and procedures and conducting investigations and hearings on student judicial matters;
• Provides leadership in maintaining a student- and learner-centered philosophy and focus for student services initiatives with a clear focus on successful student outcomes including: enrollment, program selection, retention, graduation, placement, and transfer success;
• Provides leadership and oversees the application of the Americans with Disabilities Act to ensure all students have equal access to services;
• Maintains continuous evaluation of the economic feasibility of student services to insure that only those programs with appropriate priority in terms of need and demand are continued. Participates in and supervises the preparation and recommendation of detailed budgets, with cost estimates, for functions supervised. Establishes and maintains budgetary control of functions supervised;
• Supports University activities and special events through attendance and/or participation;
• Is a positive and active representative of the University and is available to address impromptu situations involving the University during non-traditional work hours;
• Maintains confidentiality of information exposed to in the course of business regarding students, supervisors or other employees;
• Pursue, develop, and manage grants;
• Is a tireless advocate for students who recognizes the value of student engagement;
• Contributes to a safe educational and working environment by participating in all drills and training and being prepared to take action should a health or safety emergency occur;
• Requires the kind of teamwork, supervision, and personal interaction, that cannot be had in a home office situation; therefore, regular and predictable on-site attendance is a job requirement;
• Performs all other duties necessary to accomplish the educational objectives of the University and/or as assigned by the President.

Minimum Education, Skills and Ability

• A relevant Master’s degree and, increasingly responsible management and supervisory experience in one or more areas of student services; or an equivalent combination of education and experience;
• Knowledge of federal guidelines to maximize creative University policies and practices to best serve students;
• Demonstrated understanding of, and a commitment to: the University mission and purpose; teaching and learning; high academic standards; and, student success;
• Demonstrated success in alignment or re-organization of the student services division or within the departments of financial aid and/or admissions;
• Knowledge and understanding of student development theory and programs; knowledge of student due process policies / procedures; knowledge and understand of the current issues and trends in student affairs and student development;
• Knowledge and understanding of evaluation techniques and methods; skill in supervisory practices and techniques;
• Strong computer skills; skills in technological support and delivery of student programs and services; knowledge and skill in the use of integrated software systems; 
• Familiarity/knowledge of mediation and/or conflict resolution strategies and methods;
• Skill in establishing and maintaining collaborative working relationships with all segments of the University; ability to develop collaboration among diverse groups; creative problem solving experience to lead and manage change;
• Ability to communicate effectively; skilled in presenting ideas and concepts orally and in writing;
• Ability to demonstrate the true belief that ethnically, culturally, and socially diverse student and colleague populations lead to better decision making.  

Demonstrated respect, support, and encouragement of diverse and inclusive teams and decision making  

Preferred Education, Skills and Abilities

• Relevant Doctoral degree with a minimum of seven years increasingly responsible management and supervisory experience in one or more areas of student services or an equivalent combination of education and experience with at least three years of experience at the Dean’s level (or equivalent) or higher;
• Demonstrated experience working with academic and athletic colleagues to use the assessment of student learning outcomes to change practices to improve outcomes;
• Experience with strategic planning and implementation, resource development and allocation, personnel and faculty development, management, and initiation of change;
• Knowledge and experience with SACSCOC accreditation requirements and processes and working knowledge of Title IX. 

To apply, send a resume and cover letter to vice-president-of-student-services@coker.edu and complete the Coker University Employment Application.  Review of applicants will begin immediately and continue until the position is filled.