Coker UniversityOffices & ServicesCampus SafetyAlertsCOVID-19 Information and FAQ
COVID-19 Information and FAQ

COVID-19 Information and FAQ

Updated 9.18.2020

Please click here to view our Active Case Report
______________

Frequently Asked Questions

Jump to:
Prospective StudentsStudents :: EventsServicesCommunicationAcademics Internships and Work StudyResidence Life (On-Campus Housing)AthleticsEmployeesAlumni Community MembersHelpful Resources

General FAQs

Coker University’s highest priority is the health and safety of our campus community, and we continue to use CDC and DHEC guidance to inform our decisions.

We’ve incorporated new campus-wide protocols, including wearing masks, limiting occupancy and practicing social distancing in spaces, and sanitizing intensively.

We welcomed our employees back to campus in phases and staggered our residential student move-in across days and times to limit contact and crowds.

We adjusted our traditional undergraduate academic calendar in an effort to minimize opportunities for increased exposure to the COVID-19 virus and disruptions to learning. We revised how in-seat classes are delivered so that we stagger in-person learning with online learning to limit the number of students in classrooms and incorporate proper social distancing measures.

No, we’ve adjusted our 2020-2021 academic calendar for our in-person classes in an effort to minimize opportunities for increased exposure to the COVID-19 virus and disruptions to learning. Through this adjusted schedule, the university will be open and classes will be held on Labor Day and through Fall Break. In-person instruction will end on November 24 and any remaining coursework and exams will be delivered online through December 8.  (November 24 will be a full day of classes.) There may be additional class changes that will need to be made; students will be notified if any pertain to their specific schedule.

In addition, we will not have a traditional J-term or study away/abroad trips in January; however, we will offer online classes over the extended break between semesters. We plan to begin and end the spring semester and Term III classes as originally scheduled, with in-person instruction resuming January 11, 2021, for Term III, and January 19, 2021, for traditional undergraduate students.

For employees, workspaces are cleaned and disinfected daily. In addition, cleaning supplies are available in every building as employees are strongly encouraged to disinfect their own workspace multiple times during the day, giving special attention to common surfaces and frequently touched surfaces. 

For residential students, the residence halls have been thoroughly cleaned and disinfected and cleaning schedules  increased to ensure these are kept clean and sanitized. Areas are wiped down with a hospital grade disinfectant a minimum of two times per day to ensure these are being kept sanitized, including cleaning all high touchpoint surfaces such as door handles, door knobs, panic bars, etc. 

For all students and employees, all classrooms and buildings on campus, including LITC, and dining hall, the WOW Cafe, We Proudly Serve, the DeLoach Center, the Student Center, and the University Store have been thoroughly cleaned and disinfected. Cleaning schedules have been adjusted to ensure spaces are kept sanitized. Sanitation kits are available for all classroom spaces. Additional hand sanitizing stations have been added throughout campus.

We’ve increased the frequency we’re cleaning all hard surfaces and high touchpoint areas, and we’re using a hospital grade disinfectant that is on the CDC approved list to kill the COVID-19 virus.

Coker’s mask policy is as follows:
At this time, Coker University is a “Wear a Mask Campus.” All employees, students, visitors, and vendors are required to wear a mask. Masks must cover your nose and mouth. This policy is in effect outdoors, including Kalmia Gardens, and indoors. 

In addition to wearing a mask, all students and employees are required to have their Coker University issued photo ID visible above their waist at all times. Residential students can remove their mask and Coker issued photo ID when in their residence hall room with roommates and their door closed. Residential students are prohibited from visiting other residence halls in which they do not live. If students are visiting other students within their residence hall, all students must be wearing a mask, their Coker issued photo ID visible above their waist, and practicing social distancing.

As recommended by the CDC, masks and cloth face coverings should not be placed on:
*babies and children younger than 2 years old
*anyone who has trouble breathing or is unconscious
*anyone who is incapacitated or otherwise unable to remove the cover without assistance

As of September 3, 2020, Coker is following CDC recommendations and modifying its mask policy:
*masks should have two or more layers of washable, breathable fabric
*masks must cover your nose and mouth, be secure under your chin, and not have any gaps exposing your mouth or nose
*do not wear masks intended for healthcare workers, such as N95 respirators or surgical masks
*do not wear masks that are made of fabric that makes it hard to breathe, such as vinyl
*do not wear masks with exhalation valves or vents
*as the effectiveness of gaiters and face shields is unknown, Coker University asks students, employees, vendors, and visitors not to use gaiters and face shields instead of face masks

You must wear a mask when you are:

  • On campus––indoors, including classrooms, or outdoors, including Kalmia Gardens
  • At any university-sponsored programs or activities held in non-university buildings and/or off-campus
  • In university vehicles or taking public transportation while participating in university-sponsored activities 
  • Working at a reception desk on campus

You do not have to wear a mask when you are:

  • Alone in a private office
  • Alone in your residence hall room or in your residence hall room with your roommate(s) with the door closed

Anyone with a medical condition or disability who believes prevents them from safely wearing a mask may request a possible modification by contacting Robin Richardson (if student) or Ella Marshall (if employee). 

Non-compliance with Coker University health and safety protocols may result in removal from campus.

Please click here to view our COVID Quarantine Guidelines

You can find our 2020-2021 academic calendar here

Things will look a little different this year, and we’re still determining how best to handle large gatherings. At this time, gatherings of 10 people or less are permitted as long as individuals are practicing proper social distancing and wearing masks.

 

Things will look a little different this year.
Our winter 2020 graduate commencement will be December 11 and undergraduate commencement will be December 12. The ceremonies will include our May 2020 graduates.

The date for spring 2021 graduate commencement is May 7 and undergraduate commencement is May 8.

 

You’re in the right place. The Coronavirus Aid, Relief, and Economic Security (CARES) Act includes funds to assist qualified students in need during the COVID-19 pandemic. 

The total amount of funds Coker University received from the CARES Act to be disbursed directly to qualified students in need who experienced unprecedented hardships due to the COVID-19 pandemic is $573,846. In accordance with the CARES Act and Department of Education guidelines, grant funds will be used to help as many students as possible, giving consideration to those with the most need.  Need is determined by information from a student’s Free Application for Federal Student Aid (FAFSA), specifically their Expected Family Contribution (EFC) as well as federal Pell grant eligibility. Coker University students who meet the eligibility qualifications outlined in this document will receive a disbursement. 

Once the disbursements are complete, students will be notified via their Coker email. You do not have to pay this money back, but your CARES Act grant award may be considered taxable income. 

CARES Act grant funds may be spent on expenses related to the disruption of campus operations due to coronavirus (including eligible expenses under a student’s cost of attendance, such as food, housing, course materials, technology, health care, and child care).

CARES Act grant funds may not be spent on unpaid balances due to the university, tuition, fees, room and board expenses for summer 2020 or for the 2020-2021 academic year, or replacement of lost wages.

For detailed information regarding the CARES Act grant funding, including eligibility requirements and reporting information, please click here.

If you have any questions, please contact the Student Solution Center at ssc@coker.edu. 

Prospective Students

Yes! At this time, campus visits are taking place with some necessary adjustments. Visits will need to be scheduled at least 48 hours in advance. For your health and safety, visits will be limited to two guest per student, masks will be required, and the tour will not go through residence halls at this time. To schedule a visit, please contact us at admissions@coker.edu or go to coker.edu/visit

You can visit Coker virtually anytime at coker.edu/visit and be sure to follow Coker University on social media!

Students

General Info

You will be notified if the COVID-19 positive person reports to have been in close contact with you as defined by DHEC and CDC.

If you are attending classes on campus or using on-campus resources as a residential or commuter student, you should seek medical attention at the nearest healthcare center, and please notify the Coker COVID Hotline right away (covidhotline@coker.edu or 843-383-8018) that you are exhibiting COVID-19 symptoms, your healthcare provider tests you for COVID-19, and/or you tested positive for COVID-19.
 
Please click here to view our COVID Quarantine Guidelines

Eating or drinking will not be allowed in classrooms as it is an inherent risk to remove masks in a classroom setting.

In the interest of the health and safety of our campus, we continue to consider traffic flow for our buildings. With this in mind, we are asking that all individuals walk on the right side of the halls (similar to driving on the right side of the road). Additionally, we’re continuing to use designated entrances/exits to each building:
Administration Building – Enter and exit through the front entrance.
Admissions Building – Enter through the front main entrance and exit through the back entrance.
Art Building – Enter through the side door closest to the Student Center parking lot or the side door closest to JLC Hall. Front doors exit only.
Davidson Hall – The ADA entrance/exit is only for individuals with approved accommodations. Individuals without approved accommodations should enter through the main front entrance and exit through the non-ADA side door towardsHome Avenue.
DeLoach Center – Enter using the west doors and exit using the east doors towards 2nd avenue.
Drengaelen House – Enter and exit only through the side door.
Kalmia Gardens – Enter and exit only through the back door of the Hart House.
LITC – Enter and exit through the front doors.
Performing Arts Center – Enter and exit only through the entrance facing the interior of campus (near Timberlake-Lawton Gym).
Science Building – The ADA entrance/exit is only for individuals with approved accommodations. Individuals without approved accommodations should enter through the front main entrance and exit through the non-ADA door closest to 2nd Avenue. 
Student Center – Enter only through the interior campus door and exit only through the door closest to Home Avenue.
Wiggins School of Education – Enter and exit through the front entrance.

In the event of an emergency, please use the nearest exit.

Some buildings may have directional signage marking the flow of traffic, including whether a staircase has been designated as an up-only or down-only staircase. 

 

In addition to wearing a mask, all students and employees are required to have their Coker University issued photo ID visible above their waist at all times (unless a student is in their residence hall room). 

Effective September 29, 2020, student violations of health and safety protocols will result in immediate suspension for the remainder of the semester. This suspension includes a campus ban from all college sponsored activities and college owned properties. Any student removed from campus for disciplinary reasons will be responsible for all housing, meal, and tuition charges assessed throughout the semester. Examples of violations that will result in immediate suspension include, but are not limited to:

  • Non-residential students visiting the residence halls.
    • Residential students visiting a residence hall in which they do not live.
    • Hosting a party, whether on campus or off campus where health and safety protocols are not adhered to.
    • Attending a party, whether on campus or off campus where health and safety protocols are not adhered to.
    • Repeated mask violations, including not wearing a mask properly, wearing the wrong type of mask or not wearing a mask at all.

If you need to report a violation, please use this form or contact Campus Safety at 843-383-8140.

Events

Things are a little different this year. At this time, large gatherings are prohibited. For more information, please contact the Office of Student Engagement at dfowler@coker.edu

Things look a little different this year. At this time, large gatherings are prohibited. For more information, please contact the Office of Student Engagement at dfowler@coker.edu

Services

Students are always encouraged to participate in service and volunteer activities in the community, but should follow any/all health and safety guidelines mandated by the host organization or institution.

As these are essential resources for our students, both are open.

The DeLoach Fitness Center is open.  In order to use the facility, you will need to sign up for a time each day.  Instructions below: 
 
Due to Covid-19 and the need for social distancing, the DeLoach Fitness room will require a reservation to utilize the space.  The maximum capacity is 20 people.  In order to reserve a time and day, you will need to:
1. Download the IMLeagues app to your mobile device, OR 
2. Go to imleagues.com on a computer
3. Sign Up for an account 
4. Select Coker University from the drop down menu
5. Enter the needed information to create an account
6. Once your account is created, you will be able to sign up for a reserved time.
7. To sign up for a time:
Log in to your account 
Select Fitness Reservation 
On the calendar, select the date you would like to reserve a spot.  
Select a time you would like to reserve
You can select notifications to remind you of the time you selected.
 
Fitness Room Hours:
M-F- 6:00 am -10:00 pm 
SA/SUN- 9:00 am-10:00 pm 
 
The Fitness center will be closed from 12:30 pm-1:00 pm and 8:00 pm-8:30 pm each day for cleaning .
 
Fitness Room Guidelines:
Please use the time that you have selected. If for some reason you cannot make it, please cancel the reservation so that someone else may use the time. 
Enter through the west side doors (marked entrance only)
Please wipe down all equipment that is used, to include barbells, dumbbells, plates, bars, benches, and machines. 
Do not move the equipment as the space has been set following DHEC Guidelines.  
FACE MASKS must be worn at all times while using the DeLoach Fitness Center.  

Counseling services are provided through the Medical University of South Carolina (MUSC) TelePsych program, where students will have access to a psychiatrist. All appointments take place in Coker’s Center for Health and Wellness. For more information, please visit click here

As of September 29, 2020 the dining hall will operate on a to-go basis only. The dining hall will provide to-go containers for food and beverage. For sanitary reasons, students are prohibited from bringing their own containers into the dining hall. 

In order to practice proper social distancing and reduce wait times, self-service stations will not be offered at this time. The main entrance to the Dining Hall will only be an entrance, not an entrance and/or exit; you will exit through the doors into Belk Hall (near the dish return). 

Wearing a face mask is required when you enter the Dining Hall.  You will be allowed to remove your mask when you are seated and eating.  

In an effort to reduce contact, when you enter the dining hall, we ask that you show the cashier your Coker ID and keep it in your hand. The cashier will scan the card while you keep your card in your possession.  If you will be using a debit or credit card, you will swipe your card yourself.  

With your health and safety as our top priority, Sodexo Dining Services is committed to providing all customers a quality dining experience.

Yes. We encourage outdoor dining when possible. Individuals may only take off their mask to eat. Individuals must put their mask back on when they’re finished eating even if they’re still seated at the table.

Each table is limited to 8 occupants and tables must be a minimum of 8 feet apart. 

Linville Dining Hall:
Monday – Friday:
Breakfast:  7:30 am – 9:30 am
Lunch:  11:00 am – 2:30 pm
Dinner:  5:00 pm – 8:00 pm
 
Saturday – Sunday:
Continental Breakfast:  8:30 am – 10:00 am
Brunch:  10:00 am – 2:00 pm
Dinner:  5:00 pm – 7:00 pm
 
WOW Café:
Monday – Thursday:  11:00 am – 10:00 pm
Friday:  11:00 am – 5:00 pm 
Sunday:  7:00 pm – 10:00 pm
 
Starbucks We Proudly Serve:
Monday – Thursday:  7:30 am – 8:00 pm
Friday:  7:30 am – 2:00 pm
 
Simply To Go:
Monday – Friday:  10:00 am – 2:30 pm

The Coker University Store is open from 8:30 am until 5:00 pm Monday through Friday.

Customers shopping in the store will be required to practice our campus-wide protocols for social distancing. Occupancy will be limited in order to practice social distancing. You may enter through the door inside the Student Center beside the vending area and exit through the door facing LITC.

The Coker University Store is encouraging students to order their books and course materials online at http://bookstore.coker.edu/home so that payment is contactless and pick up is quick and easy. Once placed, your order will be ready for pick up 24 hours later. 

Coker University masks are available for purchase in the Coker University Store. 

Please call 843-383-8034, email mwalters@coker.edu, or email ephillips@coker.edu if assistance is needed.

 

For your health and safety, all water fountains on campus have been disconnected. 

Communication

Students should continue checking their Coker email for important announcements and information. An email is sent every Friday from the Vice President of Student Services. We will continue to keep  this page updated.

You can also follow Coker University on social media.

Please note that social media is not our primary means of communicating important announcements and information. 

Academics

At this time, students are expected to wear a mask in class. For additional information, please refer to Coker’s mask policy at the top of this page. 

We’ve revised how in-seat classes are delivered so that we can stagger in-person learning with online learning, all in an effort to limit the number of students in classrooms and to incorporate proper social distancing measures.

All classrooms have been modified for proper social distancing and have maximum occupancy signage and regulations. Sanitation kits are available in all classrooms.

Lecture halls and performance spaces have seats and/or rows marked to ensure proper social distancing.

In-person undergraduate instruction will end on November 24 and any remaining coursework and exams will be delivered online through December 8. If in-seat exams are necessary, they will be given before the Thanksgiving holiday. (November 24 will be a full day of classes.)

We’ve revised how in-seat classes are delivered so that we can stagger in-person learning with online learning, all in an effort to limit the number of students in classrooms and to incorporate proper social distancing measures. There may be additional class changes that will need to be made; students will be notified if any pertain to your specific schedule. You may have a combination of in-seat, hybrid, and online courses.

At this time, we will use our regular grading system for the 2020-2021 academic year.

Professors, advisors, and student success coaches are on campus and ready to meet in-person. You can schedule a time to meet with your student success coach (in-person or virtually) by emailing them directly or contacting studentsuccess@coker.edu.

Please note that some employees may be exempt from returning to campus, but will continue to work remotely. 

Hybrid learning is a combination of in-person classes and online classes. In order to accommodate social distancing and reduce occupancy, we will use a hybrid model for most classes.

Information related to your hybrid course, including which day you will attend in person, will be posted on Blackboard.

Internships and Work Study

Students are always encouraged to participate in internships and are expected to follow any/all health and safety guidelines mandated by the company or organization.

Residence Life (On-Campus Housing)

Though we’re not expecting to close on-campus housing during the 2020-2021 academic year, should residential students need to leave campus, we will schedule staggered move-out dates and times to reduce contact and crowds. Should a student not be able to move their belongings out of their room on the scheduled date and time, Residence Life will work to accommodate alternative dates and times.

The residence halls will close December 9 at 5pm. We recognize that some students will have extenuating circumstances and/or be unable to travel during the break. The Office of Residence Life will follow up closer to the break to determine which students need to remain on campus. 

The residence halls have been thoroughly cleaned and disinfected prior to move-in and cleaning schedules will be increased to ensure these are kept clean and sanitized. Common areas will be wiped down with a hospital grade disinfectant a minimum of two times per day, including cleaning all high touchpoint surfaces such as door handles, door knobs, etc. 

Please note, residential students with private or suite-style bathrooms are responsible for keeping their bathroom clean and sanitized.

Please email list.reslife@coker.edu as soon as you have decided to cancel your housing so as to avoid the loss of your housing deposit.

If you are attending classes on campus or using on-campus resources, you should seek medical attention at the nearest healthcare center. Please notify the Coker COVID Hotline right away, at covidhotline@coker.edu or 843-383-8018 if your healthcare provider tests you for COVID-19. 

Please click here to view our COVID Quarantine Guidelines

 

If your roommate gets sick or if you and/or your roommate have come into close contact with someone that tested positive for COVID-19, you will be required to quarantine in your residence hall room. 

Please click here to view our COVID Quarantine Guidelines

If you haven’t had close contact, as defined by CDC, with the sick individual and have been practicing social distancing and wearing a mask, you do not have to self-quarantine. However, if you live in a residence hall with a communal bathroom and one of your hallmates, suitemates, or roommates (that you share a bathroom with) tests positive for COVID-19, you will be required to quarantine for 14 days. 

Please click here to view our COVID Quarantine Guidelines

Quarantined students should contact the Office of Residence Life to coordinate laundry times. Students will be able to wash and dry their laundry during assigned laundry times and in approved laundry rooms. Approved laundry rooms will be disinfected by Facilities after approved laundry times and dates.

As final exams and projects will continue to be due the week following Thanksgiving and students are not required to move out of the residence halls until December 9 at 5pm, room and board costs will not be adjusted.

For the health and safety of our campus community, access to residence halls is restricted––only persons living in a residence hall will have access to that building. Students living off campus do not have access to residence halls. Overnight or off-campus guests are not be allowed in the residential halls. Residential students can visit rooms on their hall or in their building. Students may not visit rooms in other residential halls or buildings.

Facilities cleans the hall bathrooms on a frequent basis. Students may keep their own cleaning supplies in their rooms if they want to additionally clean any surface or area.

Our Center for Health and Wellness has partnered with local medical providers to provide on-campus COVID-19 testing for symptomatic patients.

In addition, according to DHEC, Hartsville has two permanent testing facilities: CareSouth Carolina and Carolina Pines Regional Medical Center.

We encourage parents/guardians to reach out to their student directly. If you are unable to reach your student, please contact Campus Safety at 843-383-8140.

Athletics

Due to the ongoing Covid-19 pandemic, and in the best interest of the health, safety, and well being of the student-athletes, coaches, administrators, fans, and our campus communities, the South Atlantic Conference will postpone all fall sports until the spring of 2021.  This includes men’s and women’s cross country, field hockey, men’s and women’s soccer, and volleyball.  

In regard to the 2020-21 winter sports of men’s and women’s basketball, men’s and women’s indoor track and field, and wrestling, those seasons remain unchanged.  

Coker athletics will continue to follow all CDC and DHEC guidelines in returning to practice and competition. 

Employees

Employees sharing an office must wear masks and follow the protocols outlined in the Employee Guidelines for Reopening. Furniture may need to be rearranged so that individuals are farther apart, keeping a minimum of six feet between their workstations. If you need to have furniture rearranged, please put in a facilities request for assistance. 


Employees can reference the Employee Guidelines for Reopening, which can be found in any emails regarding the phases of reopening. 

As a reminder, all employees returning to work are required to:

* Complete the campus clearance form at least one hour before coming to campus. The form will need to be filled out prior to every visit to campus. If you are experiencing symptoms of COVID-19 and answer yes to any of the questions in the symptom checker section of the form, please do not come to campus. Human Resources will contact you. You can also find the campus clearance form under the Quick Links menu on the Faculty and Staff Resources page on our website. 

* Adhere to Coker’s Mask Policy detail in the General FAQ above. Employees not adhering to Coker’s mask policy will be subject to disciplinary measures.

* Have your Coker University issued photo ID displayed above the waist at all times.

If you feel your workspace isn’t being cleaned properly, please submit a facilities request

Eating or drinking will not be allowed in classrooms as it is an inherent risk to remove masks in a classroom setting.

We encourage parents/guardians to reach out to their student directly. If you are unable to reach your student, please contact Campus Safety at 843-383-8140.

For the health of our campus community, it is important that individuals are not bringing COVID-19 onto our campus from outside of the community. As such, we encourage employees and students to limit travel to essential travel only. For employees, all non-essential travel for business purposes is prohibited. Regarding essential travel, individuals should wear a mask and practice social distancing during their travels. If an employee has confusion as to what constitutes essential vs. non-essential travel, they should contact Human Resources for clarification and/or approval. If an employee must travel, the employee may be required to quarantine for 14 days prior to returning to campus. 

Alumni

Instead of our in-person alumni socials, we’ll be hosting virtual events this fall. If you haven’t already signed up for our alumni newsletter, please sign up here so you don’t miss out on any news and events! 

Community Members

You are welcome to walk through campus, but you must wear a mask. You can find more information about Coker’s mask policy at the top of this page.

Coker’s campus will be open to the general public as of August 10, 2020, when we expect to have all of our employees back on campus.

Please continue to check this page often for news and information as we make decisions regarding concerts, theatre performances, and more.

For the latest information related to COVID-19 visit scdhec.gov/COVID-19.

Visit scdmh.net for stress, anxiety and mental health resources from the S.C. Department of Mental Health.

A list of mobile testing clinic events is available at scdhec.gov/covid19mobileclinics.

Visit scdhec.gov/covid19testing for a list of testing facilities. (Hartsville has two permanent testing facilities per DHEC’s website: CareSouth Carolina and Carolina Pines Regional Medical Center.)