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Staff Meeting Minutes
April 28, 2011
Welcome - Given by Jennifer Rhodes
Approval of March Minutes
A-Team Reports
Dr. Patricia Lincoln – Dr. Lincoln was not able to attend. Jennifer Rhodes relayed Dr. Lincoln’s gratitude for helping make Coker’s Celebration of Academics a success.
Dr. Steve Terry – Dr. Terry announced that federal aid has been cut in the areas of Supplemental Educational Opportunity Grant, work-study and Perkins loan funds for the upcoming year. He also mentioned that South Carolina Tuition Grant funds will remain at $2,600 for the day programs. Dr. Terry stated that he will send out an admissions report. He also stated that admissions applications, acceptances, and deposits are up compared to the previous year. The traditional Late Night Breakfast for students will be held on May 4 and volunteers are welcomed to help prepare and serve food, and clean up. If you are interested please contact Steve Terry or Ginger Freeman.
Jerry Silver – Mr. Silver introduced Brianna Douglas, who will begin May 16 as the new Human Resources Manager. Mr. Silver announced that it is time for performance evaluations. He will email supervisors the link to pull up forms. The evaluation process includes employee’s self-assessment with the supervisor completing the review. Raises are based upon final evaluation results and can the employee could be eligible for a 1% - 2.5% raise. Open enrollment for the new dental program will be in June. Information will be going out soon on voluntary program enrollment.
Kyle Saverance – Mr. Saverance reported that a policy will be developed on the college’s Facebook practices. The policy will include information on the college’s right to remove damaging and/or negative items. Only items that promote the best interest of the college should be posted on Facebook. Mr. Saverance also mentioned that a Best Practices form may be developed. He also mentioned that the campus calendar does not automatically populate functions and meetings. He is working with several staff members to update the procedure and form so his department will know which meetings and functions should be included on the campus calendar and whether they should be publicized.
Jennifer Rhodes – The committee has been charged with developing ideas for focusing customer service. It was decided that each month a word or theme will be presented to staff to focus upon and initiate. This month’s theme is ―greeting our guests‖. Staff members were asked to greet everyone they see with a smile and welcoming words and attitude.
Department “Pat-on-the-Back”— Goes to Residence Life. Whitney Watts and April Palmer have done a great job this year helping students make the transition from home to college. They also provided one of the best years in facilitating room draw for next year’s residents. We would like to acknowledge them for their efforts and congratulate them on a job well done.
Lifesaver Awards
Bonnie Wilcox to Mary Lathan Steele for taking Administrative Team minutes.
Bonnie Wilcox to Catherine Charles for managing the Board of Trustees luncheon.
Bonnie Wilcox to Marsha Eide for taking Board meeting minutes.
Bonnie Wilcox to Kyria Hoffman for sitting at the front desk and handling other duties.
Kyria Hoffman to Mary Lathan Steele for ensuring that the Board of Trustees remained dry and warm during their transport to lunch.
Staff Excellence Award—This month’s award goes to Kyria Hoffman. Nominations were submitted by Bonnie Wilcox, Kyle Saverance, and Mary Lathan Steele. Kyria goes above and beyond expectations on every assignment given to her, she takes initiative and helps assure the office run smoothly, and she is always ready to do whatever needs to be done. Kyria has been a wonderful asset to the Office of Marketing and Communications and to the entire College in general. Kyria works part-time in the office of Institutional Advancement, but accomplishes so much work in the short time she is available to us. She does all the donor research for our office and does a fantastic job and always goes the extra mile to give us information that is extremely important. She is kind and considerate of others and always offers to help wherever she can in any way she can and is the epitome of a team player.
Announcements
Relay for Life Cupcake Sale – Now through May 20
Reception for Joseph Rubinstein and Nancy Edinger – April 29, 7:00 pm – 8:30 pm
Relay for Life Goatberry Bingo – April 29
Reading Day – May 4
Late Night Breakfast – May 4, 8:00 – 10:00 pm
Using Student Development Theory in Our Work – May 6, 2:00 – 4:00 pm
Relay for Life Event – May 20 – 21, 7:00 pm – 7:00 am
Means of communication
Adjourned—9:10 a.m.
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