Quick Links

How to request a transcript:

Transcript requests must be in writing.  There is no fee for transcripts unless the request requires faxing or express mailing of transcripts.  ANY faxed transcript is unofficial.  Every transcript request must clear the Business Office in order to be processed.  Any hold on your account will prevent the processing of your transcript.  Please allow for 10 business days for the processing of your request.  If possible, the request will be processed sooner; however, our office asks for 10 business days to process the transcript.  You may use the transcript request form.  Please print it out and either:

1. take it to the Office of Academic Records along with any necessary fee(s)
2. fax it to 843-383-8032
3. mail it and the appropriate fee(s) to:
Coker College
ATTN:  Office of Academic Records
300 East College Avenue
Hartsville, SC 29550

How to register for courses:

Registration should be completed on WebAdvisor (http://webadvisor.coker.edu) in coordination with your academic advisor.  You may begin this process by planning your courses on WebAdvisor and then making an appointment with your advisor to review your proposed plan.  Once your advisor has approved your plan in WebAdvisor, you will then need to “Register for Sections” of the approved courses.  Until you select sections of your approved courses, you are not enrolled in the semester.

How to add/drop a course after you register:

Dropping and/or adding courses should be completed by the student in WebAdvisor.  This MUST be taken care of before the add/drop deadline for the term/semester of the course.  You may drop courses and you may add approved courses up to the end of the add/drop period.  After the end of the add/drop period, courses will not be allowed to add any classes for that particular term.  You may withdraw from sections during the withdrawal period for the term (will report as a “W” grade).

How to declare or change a major/minor/specialization:

To declare or change a major/minor/specialization, you will need to meet with an advisor in the department of your intended major/minor/specialization.  If the advisor agrees to accept you as one of their advisees, you will complete the Declaration of Major form with them.  Both of you will sign the form.  At that time, you need to take the form to the Office of Academic Records for processing.  Our office will enter the desired major/minor/specialization into the administrative system for you; adding the faculty advisor to your record.  You should then be able to view a degree audit for that major/minor/specialization with your credits in your WebAdvisor account.  Your advisor will also be able to access your records via WebAdvisor at that time. 

How to add a major/minor/specialization:

To add a major/minor/specialization, you will need to meet with an advisor in the department of your intended major/minor/specialization.  If the advisor agrees to accept you as one of their advisees, you will complete the Declaration of Major form with them.  Both of you will sign the form.  At that time, you need to take the form to the Office of Academic Records for processing.  Our office will enter the desired major/minor/specialization into the administrative system for you; adding the faculty advisor to your record.  You should then be able to view a degree audit for that major/minor/specialization with your credits in your WebAdvisor account.  Your advisor will also be able to access your records via WebAdvisor at that time. 

What to do when you are waitlisted for a course:

Waitlists are usually allowed for up to 5 students in a section.  Once the section meets the maximum number of students in the section, the next five students are put on the waitlist.  This means that those five students are in a holding position hoping to fill any seat that is vacated by someone dropping the course.  If no seats become available, the waitlisted students will not be allowed into the section.  If you find yourself waitlisted for a course, that course does not count in your total semester hours for the term’s registration.  It will only count in the event that you are moved from the waitlist and into the section.  Waitlists are checked regularly by the Office of Academic Records.  If a seat is available, students will be moved into the section .  The student will receive notification that they are enrolled at that time.

Waitlisting is not intended for multiple sections of the same course.  This means that if you are waitlisted for ENG 101.01, you should not also try to enroll into ENG 101.02.  You should never hold more than one seat (waitlisted and/or fully enrolled) of the same course in the same term.  This is unfair to the other students attempting to register.  You will not be allowed to enroll in two courses that meet at the same time.  If you need a 10:00am MWF section of one course, you should not waitlist yourself into another course and  section that meets at 10:00am MWF.  You will not move into the section if it creates a time conflict.

How to take more than 17 hours a fall/spring semester:

Enrolling in more than 17 hours in a fall/spring semester puts you in an ‘Academic Overload.’  In order to enroll in an overload, you must complete the “Application for Academic Overload” form.  This form requires the signature of both you and your academic advisor.  Once you have completed the form, submit it to the Office of Academic Records.  It will then be presented to the Provost’s Office for final review and approval.  Upon approval or denial, you will be notified of the status of your request.

How to get a verification of enrollment:

To request a verification of enrollment, you may either:
• Print and fill out the Verification of Enrollment Request (PDF) form and fax, mail or carry the form to the Office of Academic Records
Or
• Complete the Enrollment Verification area of WebAdvisor (http://webadvisor.coker.edu)
Please allow 2-3 working days for this processing.

When to graduate & how to apply to graduate:

As a note, ‘graduating’ and participating in Commencement are different items. 
• Graduating is the posting of one’s degree to their transcript. 
• Participating in Commencement is when one walks across the stage.
In order to graduate from Coker College a student must:

1. Apply for graduation.
2. Be certified by their academic advisor.
3. Be approved by the Faculty Senate.
4. Successfully complete 120 hours towards the declared degree and major (and minor/specialization) by the end of the term in which they applied to graduate.

Graduation applications are issued in the fall of the academic year.  Only those students that have earned at least 80 semester hours will be issued an application.  For Hartsville students, the packet is located in the Office of Academic Records.  Notices are delivered to the student’s Campus Box and/or email notifying them that the packet is available for pick up.  Packets will not be available before the notice is issued.  For Off-Site locations, the site coordinator will deliver the application packets.  This form must be signed by the student and the student’s academic advisor.  The application must be turned in to the Office of Academic Records by the designated deadline.  The student’s graduation application is logged in and filed.  Prior to the completion of the term that the student applies for, the student’s academic advisor must certify that the student should complete all degree requirements by the deadline for that term.  The advisor then returns the certification to the Office of Academic Records.  At that time, the student’s name is added to the list to be presented to the Faculty Senate.  Upon approval by the Faculty Senate, the student is officially approved as a Graduation Candidate for the term.  When final grades are entered, a final degree audit is processed by the Office of Academic Records to confirm that the student successfully completed the degree requirements.  At that time, the student’s degree is posted to their transcript along with any appropriate graduation honors. 
In order to participate in the Commencement exercises, a student must indicate on the graduation application of their intent to walk in the ceremonies.  This will trigger a series of communications between the Bookstore, Student Services, etc.  Students are advised to be sure to have a current address on file to ensure that they receive all information regarding graduation and Commencement.

How to change your name in the Coker College system:

In order to change your name with Coker College, we will need a copy of the court document notating the legal change of your name along with a completed “Change of Student Name and/or Address Change” form.  Once received, we will affect the administrative system with the appropriate changes.  This will change your record for all of the offices using the administrative computer system.

How to change your address and/or phone number with Coker College:

In order to change your address with Coker College, we will need a completed “Change of Student Name and/or Address Change” form for former students or current students may complete the “Address Change” area under “User Account” on WebAdvisor.  Once received, we will affect the administrative system with the appropriate changes.  This will change your record for all of the offices using the administrative computer system.

How to get a copy of your schedule, degree audit and/or grades:

All students can access WebAdvisor for electronic access to their academic information. 
1. Go to http://webadvisor.coker.edu
2. Type in your user name (firstname.lastname) and password.  Your initial password should be your 6 digit birthdate.  You will be asked to immediately reset your password when you log in the first time.
Any questions regarding logging into WebAdvisor should be directed to the IT Department 843-383-8086 or This e-mail address is being protected from spambots. You need JavaScript enabled to view it .

How to take classes elsewhere over the summer:

The Transient Student Permission form must be completed PRIOR to a student taking any courses at another institution.  The current Academic Catalog (PDF) outlines the criteria used to approve transfer courses for current students.  The Transient Student Permission form requires the approval of the appropriate academic department chair and the Provost.  It is the student’s responsibility to make sure that the form completes the approval process.